1. This association works under the title of “Iranian Student-Alumni Association at NTNU”, which is referred to as “ISAAN” in this statute.
2. ISAAN is a nonprofit association and shall not have any political or religious affiliation.
3. ISAAN was founded in the year 2014.
4. ISAAN is officially based at NTNU, even though it has no specific office for the time being.
5. ISAAN functions under the Norwegian laws and regulations.

6. ISAAN is founded in order to maintain communication among Iranian students, alumni members and staff at NTNU. It also aims at providing possibilities for organizing various activities and programs including:
• Educational and cultural programs, parties and outdoor group activities
• Introducing the history, nature, culture and art of Iran to people working and studying at NTNU
• Introducing the Norwegian culture, history and nature to the members of ISAAN.
• Providing help and facilitating the follow-up of issues related to the members ISAAN.Exemption 1. Board members are obliged to establish internal bylaws in order to provide the prerequisites for reaching the above mentioned objectives. All members should be informed of any changes made to the bylaws.

7. Members of ISAAN must belong to at least one of the below categories. They should also fill in the membership form.
Category 1. Student, Alumni member or staff member at NTNU.
Category 2. Being an immediate family member of a category 1 member. (According to the Norwegian laws).
Category 3. A Norwegian resident which has remarkable educational or career background. Membership of persons in this category should be approved by the board members.
8. Members of ISAAN are categorized into main members and e-members.
8.1. Main members are the ones who belong to one of the categories mentioned in section 7 and have also paid the annual membership fee. All the main members can vote for the association’s annual election and can be nominated for becoming a board member or the inspector.
8.2. E-members are the ones who belong to one of the categories mentioned in section 7, and have filled the registration form but have not paid the annual membership fee. E-members are not allowed to vote in the ISAAN’s annual election. Neither can they be nominated for becoming a board member or the inspector.
9. All members should accept and comply to ISAAN’s statute.

10. ISAAN’s organizational body consist of: the founding committee, the general assembly, the board members and the inspector.

11. The Founding Committee was formed on 27.05.2014 and passed the temporary statute with the majority vote. The Committee also elected the temporary board of directors with the majority vote and appointed the board to prepare the statute of ISAAN.

12. The general assembly of the members takes place once a year in September by invitation. Election of the next board, hearing of the board and the inspector’s reports will be conducted at the general assembly.
13. Members of the board are appointed by an election at the general assembly. Candidates should be introduced at the general assembly, but the election is held over the net to enable all members (including those who were not able to attend the general assembly) to vote.
Exemption 2: Candidates must also be introduced on the internet via ISAAN’s facebook page and mailing list, latest one day after the general assembly. Online election must be held not later than three days after the general assembly.
Exemption 3: Results of the online election is recognized as long as at least 50% plus one members of the eligible voters participate in the election. Otherwise a re-election must be held within three days after the first election. The result of the second election is valid, regardless of the number of eligible voters participating in the election.
Exemption 4: Online election must be held through websites which prevent multiple-voting and fraud. The board should introduce the voting-website to the members at least one week before the general assembly and the inspector should examine and approve the website. The inspector is responsible for monitoring the integrity of the election.
Exemption 5: The board members and their substitutes, and the inspector and its substitute are elected by relative majority of the eligible members’ votes. First five candidates with the highest votes are appointed as board members and the next two candidates with the highest vote are appointed as board substitutes. The candidate with the highest vote in the election for the inspector is appointed as the inspector and the candidate with the second-highest vote in that election is the inspector’s substitute. Assigning board members to each of the roles specified in paragraph 15 shall be managed by the elected board itself.
Exemption 6: at least one member from the 5 board members must be a current NTNU student (see exemption 12).
Exemption 7: It is encouraged that the main members elect, at least, one board member from each gender to be present in the board.
Exemption 8: All the board members and the inspector should either be residing in Trondheim or be able to attend the monthly board meetings in person.
14. Extraordinary general assembly can take place at any time of the year with a request from the board or at least 10% of the main members of the association. At the extraordinary general assembly, main members can dismiss the board and elect a new board or amend the statute (see Article 33). If the request for an extraordinary general assembly is coming from the members, the inspector is responsible for holding the meeting.

15. The board consists of following members:

• The president
• Two deputies
• Public relations officer
• Treasurer

17. The main duty of the inspector is to control the implementation of the statute by the board members.
Article 13. There should be one substitute member for the inspector position.
Article 14. The inspector shall be given access to the board meetings in addition to any documents of the board meetings including financial or administrative. In case of detecting any discrepancy between the board actions and the statute of the institution, the inspector must notify the members or ask for an emergency general assembly to give reports. Nevertheless, the inspector is not allowed to vote as a board member.

18. The president:
18.1. Arranging the calendar for ISAAN: at the beginning of each semester (September & January). The Calendar has to be announced to the members.
18.2 Setting the schedule for the board meetings and the general assemblies.
18.3 Arrange and sign the letters and documents of the institution.
19. The deputies:
19.1 Collaborating with the president and other board members for their duties.
19.2 Taking the responsibilities of the president in case of his absence (one deputy is selected by the president to perform his duties).
19.3 Following up the implementation of the calendar.
19.4 Arranging the documents of ISAAN and making them available to the members.
20. The public relations officer:
20.1 Informing the members of the events and the activities of ISAAN.
20.2 Publishing the posters and the flyers regarding the events of ISAAN and taking the responsibility of ISAAN newsletters if to be published.
20.3 Organizing the minutes of the board meetings and making them available for the members.
20.4 Managing the Facebook group, the webpage email list and administrating the page responsibles.
21. The Treasurer:
21.1 Signing any financial document on behalf of the institution after receiving the presidents approval.
21.2 Administering the bank accounts, incomes and expenses of ISAAN.
21.3 Receiving financial support from NTNU or Trondheim Kommune and reporting to them.
22. The representative:
22.1. Extending the registration of the institution at NTNU.
22.2. Registering the changes with respect to Institution at the university.
23. The inspector
23.1 Inspecting the reports on the organized events.
23.2 Inspecting and analysing the acquired data from survey forms after the events.
23.3 Evaluating the general orientation of ISAAN’s activities and reporitng any inconsistencies with the statute. In case of detecting inconsistencies, providing relevant recommendations to the board and calling for an extraordinary meeting for the general assembly.
23.4 Calling for extraordinary meetings for general assembly.
23.5 Handling the received complaints from the members about the board’s actions.

24. The actual members of ISAAN should pay an annual membership fee in order to supply the costs of ISAAN (preparing brochures, publishing newsletters, conducting events, etc.), in addition to the amount of fund that may be raised from NTNU and/or municipality. The fee is determined by the board annually.
25. To attend some of ISAAN’s events, the actual members may get discount rates upon paying the membership fee. The amount of discount is set by the board for each event separately.

26. To be transparent about the financial transactions of the association, a bank account should be registered for ISAAN. All transactions should be reported to the members at the annual general assembly meeting. Inspector can ask about the transaction report any time of the year.
27. The money stored in the bank account should be used for:
27.1 Supplying current (administrative) costs of ISAAN (printing brochures, etc.)
27.2 Supplying a part of events’ costs.
27.3 In case ISAAN needs a lawyer for legal issues, a part of the cost can be paid from the spared money. For doing so, the board should arrange a general meeting and the members attending the meeting should decide about the case.

28. Every (virtual or actual) member can request to the board for cancellation of his/her membership. The annual membership is not refundable, once paid.
29. If a member was a main member in the previous year and has not paid the membership fee for the new year, (s)he will automatically be considered as a virtual member.
30. If the board recognizes that a person doesnt fulfil the membership requirements anymore, the case should be reported to the members in the annual general assembly and if the majority of the members decide, the membership of that specific person can be cancelled. Until the general meeting, his(her) membership will become suspended.

31. If the number of members drops to below 15, according to NTNU rules the association will be dissolved automatically.
32. The remaining money in the bank account of the association should be paid either to UNICEF or an Iranian charity. The decision about this is up to the last members of the association.

33. If the board or at least 10 percent of the members of association want to change any item in the statute, the proposal of the change should be delivered at the general assembly meeting. If the majority of members in the meeting vote in favour of the proposal, the changes will be applied.
34. This statute were confirmed by the majority of the members of the association in September 4, 2014.